Publish your first listing

The full path from a new account to a live eBay listing: set your SKU prefix, connect eBay, add a part, add a photo, and publish.

From an empty account to your first listing

This guide takes a brand-new account from nothing to a first part listed on eBay. There are five stages: set your SKU prefix, connect your eBay store, add a part, add a photo, and publish. You only do the first two once; after that, adding and publishing parts is a quick routine.

A few things this path does not do. This guide covers eBay Motors, on eBay US, eBay UK and eBay Germany. Nothing goes to eBay on its own: a part sits in your Inventory as a draft until you click Publish. And publishing is a company-admin action — staff can prepare parts but cannot publish them.

How many parts you can list depends on your plan. The Free plan allows 50 SKUs in total — a lifetime allowance that does not reset — while paid plans give you a monthly allowance.

> [!NOTE] > If your setup is not finished when you add a part, GridX Connect shows a Complete Setup Required screen listing what is missing. Click Go to Setup to finish it on the Channels page.

Before you start

  • Company-admin access — needed both to connect eBay and to publish.
  • Your eBay seller account, with business policies already created in eBay.
  • The OE or manufacturer number of the part you want to list.
  • US sellers: your postal/ZIP code.

Steps

  1. Set your SKU prefix. Open Settings › SKU and save a 2–5 character prefix; every SKU is built from it. Without one, Process SKU in the next stages will not run. Full detail: Set up your SKU prefix.
  2. Connect your eBay store. Open Channels, click Connect on the eBay card, choose your primary marketplace, and sign in. Then set your shipping, return and payment policies and your seller location. Full detail: Connect your eBay account.
  3. Add a part. Open Add Part from the sidebar. Choose the Part type (OEM, Aftermarket or Private Label), type the Part number (for example, 8V0615601A), enter the Vehicle make, choose Condition (New or Used — choosing Used sets the type to OEM), and set Price (above 0) and Qty (1 or more). For Aftermarket, pick a Brand from the list; for Private Label, type it.
  4. Create the part. Click Process SKU. GridX Connect writes the eBay title, matches the vehicle fitments, selects the eBay category, and creates the SKU, then saves the part to your Inventory. Click View item to open it.
  5. Add a photo. On the part in Inventory, open the Product Images section and add at least one photo. You can add up to 24 (JPG, PNG, WebP or GIF, under 10MB each); the first becomes the Main image. Without a photo the part reads Needs images and cannot be published.
  6. Publish. At the top of the part's eBay panel, next to Ready to publish, click the blue Publish. If you can publish to more than one place, a Publish to window opens. Tick the marketplaces you want, then click Publish. The status at the top changes to Publishing…. When it is done, each marketplace's row reads Live, and the top line reads Live, or Live on 2 channels if you published to more than one.
  7. Open your listing. Click the eye icon on the marketplace's row to see the live listing on eBay.

What GridX Connect fills in for you

You supply the part number, vehicle make, condition, price and quantity. When you click Process SKU, GridX Connect does the rest:

| GridX Connect creates | When | Can you change it later? | |---|---|---| | The SKU | On Process SKU | No — it is built from your fixed prefix | | The eBay title | On Process SKU | Yes, on the part in Inventory | | The eBay category | On Process SKU | Selected for you | | Vehicle fitments | On Process SKU | Yes — edit notes or remove rows on the part |

Statuses you will see

As a part moves from draft to live, the eBay panel on the part shows these statuses:

| Status | Meaning | Next step | |---|---|---| | Needs images | The part has no photo yet | Add at least one photo | | Ready to publish | It has a photo and is not on eBay | Click Publish | | Publishing | It is being sent to eBay | Wait — the status updates on its own | | Live | It is up for sale. If you sell on more than one marketplace, the top line reads Live on 2 channels or Live on 1 of 2 channels, and each marketplace's row reads Live | Click the eye icon on the marketplace's row to open it | | Publish failed | The last attempt errored | Read the reason on the part, fix it, then publish again |

The Inventory list row and the mobile card can word the same states differently — for example Draft, Live or Failed — so do not be thrown if the wording changes between screens.

Adding parts in volume

Adding one part at a time with Add Part is ideal for your first listing. Once you are comfortable, there are faster routes into Inventory: Bulk Upload builds many parts from a spreadsheet (availability depends on your plan), YardScan creates parts from a vehicle by its VIN, and Quick Import brings in parts from Shopee links. You can then publish many at once: in Inventory, tick the parts and click the green Publish in the bulk toolbar. A Publish listings window opens and checks your selection. Tick the marketplaces you want, then click the Publish button at the bottom, which shows how many listings it will send. Each eBay marketplace takes up to 3,000 parts in one run.

> [!TIP] > Want a price before you publish? Use the market-research magnifier on the part's row, or the Market Research page, for a suggested figure from comparable eBay listings. You always set the final price yourself.

If something goes wrong

| On-screen text | Why it appears | What to do | |---|---|---| | Please configure your SKU prefix in Settings before processing SKUs. | No SKU prefix is set. | Set one in Settings › SKU — see Set up your SKU prefix. | | Connect eBay first / Open Channels to link your eBay account. | Your eBay account is not connected. | Connect it on the Channels page — see Connect your eBay account. | | Complete Setup Required | Your setup is unfinished. | Click Go to Setup and complete the missing steps (policies, seller location, listing policies, SKU prefix). | | Needs images (the button becomes Add images) | The part has no photo. | Add at least one photo, then publish. | | No Publish button at all | You are signed in as staff, not a company admin. | Ask a company admin to publish, or to grant you admin access. | | The part shows Publish failed | eBay rejected the publish. | Read eBay's own reason in red under the marketplace's row, fix the part, then publish again. |

When a publish fails, the reason and the fix come from eBay's own message shown on the part — there is no fixed list of errors inside GridX Connect. Read the reason on the part's page, correct it there, and publish again; re-running Publish is how you retry.